A new approach due to COVID-19 – for online success

A lot of work has been postponed because of the lockdown. As a response to this, Odette has developed a way of organizing events online with the help of her clients. Now more than ever she tailors the content to the online participant. This means that she still offers a total concept for conferences. What’s new is that she’s now also working with technical suppliers and moderators. You can now choose between two types of events:

• hybrid event: part is in-person and part is interactive online.
• online event: participants are online and speakers are online or in-person.

On this page you can find all services for an in-person event, including new services such as online platforms. Because each successful online meeting requires the correct platform. Is it a multi-day event, are there live key-notes or break-out rooms? These things influence that choice and Odette is happy to advise you on this. So feel free to contact Odette.

 

Delegates registration

When you team up with Odette Organises, you can make use of a smart and innovative registration system. With this system she can set up the ideal registration process using the conference’s own design style. This registration system can be deployed in any language.

Below you will find an overview of the options. The components can be used both separately as well as together. The main advantage is that all components are linked to a central database. This way you will never lose any customer data or leads.

Email marketing

Odette Organises composes the invitation e-mails (the so-called “Save the date”) using the conference’s own design style. E-mail tracking ensures that you don’t lose sight of potential delegates.

Custom website for each event

Using this smart system, Odette creates the landing page you can direct your visitors to. It includes information on the programme, speakers, location, and registration.

Easily accessible registration form

The registration form is linked to the landing page. This secure registration form collects:

• Personal details
• Workshop selection
• Dietary requirements of delegates, speakers, and guests

This automated system also allows for:

• Payments online or by invoice
• Social media integration

There are two more large benefits to this system:

• Before the start of the conference everybody receives a personalised confirmation by e-mail
• Clients can monitor registration progress 24/7

Abstract handling and review options

For conferences of a scientific nature Odette coordinates abstract handling, the review process, and poster presentations.

Smart networking

The system includes an online calendar. Delegates and exhibitors can plan one-on-one meetings using interest-based matchmaking. The personal details of both parties remain private in this process, complying with GDPR regulations. They do have the option to meet during the day for a nice cup of coffee and a good networking conversation.

Seating planner

Allow delegates to plan their own seats by adding a seating plan to the registration form. Enable delegates to see information about each table during a dinner or breakfast meeting. You can be in control of seating rules.

Badges in the conference’s own design

Odette Organises produces badges in the conference’s own design. Delegate information is easily extracted from her smart system. Scanners and printers for on-site badge printing can be arranged if so desired.

Evaluation using the smart system

Odette Organises draws up the delegate evaluation and distributes it after the conclusion of the conference. She presents the results in a clear and concise report.