How does Odette Organises work?
Odette Organises makes sure that the event meets all expectations. She employs:
- Short lines of communication
- One point of contact
- Overview in all situations
For years Odette has organised from within an extensive network
Odette worked at the conference bureau of Utrecht University for 10 years and has been organising as Odette Organises since 2014. This means that she operates from within an extensive network of specialists and suppliers in the conference and event industry.
How do we divide the tasks?
Will you be teaming up with Odette Organises? Then you can decide which tasks you want to delegate and which you want to manage yourself.
Odette Organises arranges her activities in 7 categories. Below you will see what is involved with the organisation of a conference and what Odette can do for you.
- Determining goals and target audience
- Transforming ideas into a compelling programme
- Advising on schedules and working methods
- Coordination of social programme
- Planning & scripts
- Budget monitoring and financial administration
- Providing event app or digital programme book
- Coordination of the exhibition/table top presentations
- Sitting in on meetings of the conference committee
- Setting up the conference landing page
- Managing the invitation process including e-mail tracking
- Creating networking possibilities between delegates and/or exhibitors
- Use of smart delegate administration and registration. Click here for more information on delegates registration.
Especially for scientists
- Abstract handling & review process
- Organising poster presentations
- Speakers' desk and audiovisual management
- Point of contact for exhibitors and sponsors
- Venue selection and site visit
- Management, coordination and supervision of location(s)
- Management, coordination and supervision of other subcontractors, such as hotel booking service and catering
- Production and on-site management
- Presence of staff members
- Processing accreditation points / delegate certificates
- Online evaluation of delegates, speakers, exhibitors
- Evaluation with the client
Full ServiceOdette Organises arranges your conference or event from A to Z.
Sub-assignmentYou outsource some of the tasks to Odette Organises.
InterimOdette Organises operates as an interim project manager, independently or as part of a team.
Odette has a special bond and plenty of experience with commissions from government agencies and larger organisations, institutions and associations involved in:
- Healthcare and well-being
- Energy industry
- Science and education
Below you will find a selection of organisations for whom Odette Organises has organised a variety of meetings.
Based on your wishes Odette Organises gladly draws up a suitable proposal. Feel free to contact Odette for an intake call or to plan an in-person meeting.
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