Terms and Conditions Participants
1. Notification
Registration for the event takes place on the personal behalf of the participant by completing the online registration form. By submitting the form, the agreement is finalized, and the participant automatically agrees to these terms and conditions. The participant will receive a confirmation of registration via email immediately after completing the form.
If no confirmation email is received within 48 hours, the participant is advised to contact [support email/phone number] to ensure the registration has been successfully processed.
Please note that access to the event and its sessions is only granted upon receipt of the full payment of the registration fee, as outlined below.
2. Payment
By registering, the participant agrees to pay the registration fee either online or via invoice. The participant is responsible for providing accurate billing information, including the billing address, name, and any required purchase or order numbers.
The invoice can be accessed via the link included in the registration confirmation email. Payments must be made within the specified payment period. If payment is not received within 30 days, Odette Organises reserves the right to:
- Add a €40 administration fee to the outstanding invoice.
- Deny access to the event if the payment remains outstanding before the event date.
Should incorrect billing information lead to delays in payment, the participant remains fully responsible for any late fees or penalties. All costs related to debt collection and/or extrajudicial measures will be borne by the participant.
3. Cancellation
The cancellation terms and conditions are stated on the homepage or first page of the online registration form, as well as in the registration confirmation email.
If no specific cancellation policy is included, the following default policy applies:
- Cancellation is free of charge up to 14 days before the event date, provided it is submitted in writing via email to info@conferenceoffice.nl with the event name and date clearly stated.
- Odette Organises will confirm receipt of the cancellation request within 48 hours. If no confirmation is received, participants must follow up.
- Cancellations made after the deadline or failure to attend the event for any reason will not be eligible for a refund.
Participants may send an alternate attendee to the event without incurring additional charges. The original participant must notify Odette Organises of this substitution in advance. No other compensation will be provided.
4. Liability
Odette Organises accepts no liability for:
- The cancellation of the event, changes to the program, or changes to the event date.
- Damages, delays, or inconveniences arising from registration, payment, or participation in the event.
- Theft, loss, or damage to personal property or harm to individuals during the event.
Odette Organises cannot be held responsible for any circumstances beyond its reasonable control (force majeure), including but not limited to natural disasters, government actions, or other unforeseen events leading to the cancellation or rescheduling of the event.
5. Privacy
By registering, participants agree to the collection and processing of their personal data in accordance with our privacy policy, available at [link]. Personal data will be used solely for event purposes and will not be shared with third parties without prior consent.
6. Governing Law
These terms and conditions are governed by the laws of the Netherlands. Any disputes arising from these terms will be subject to the jurisdiction of the Dutch courts.
Effective date: November 21, 2025
Contact
Based on your wishes Odette Organises gladly draws up a suitable proposal. Feel free to contact Odette for an intake call or to plan an in-person meeting.
Odette Organises KvK nr 60569107 | VAT ID NL001865590B75 | Read our Privacystatement